Jobid=d9d837ebb567 – (0.0995)
Location
Arnhem, Netherlands
Role Overview
We are seeking a Project Control Advisor responsible for managing and optimizing digital document management and archiving within a project environment. The role focuses on ensuring structured, compliant, and efficient handling of project documentation, while supporting and coaching project staff in proper information management practices.
Key Responsibilities
- Manage and maintain the digital project archive within the document management system (DMS)
- Register, classify, organize, and enrich documents with appropriate metadata
- Maintain and update the authorization matrix and manage user access rights
- Ensure proper routing and processing of incoming, internal, and outgoing documentation
- Develop and maintain document structures, classification plans, and filing systems
- Create default views and search functionalities for efficient document retrieval
- Provide training and guidance to project staff on document management processes
- Draft and maintain work instructions, manuals, and documentation standards
- Monitor compliance with information management frameworks and quality standards
- Identify improvement opportunities and report system issues to functional management
- Support continuous improvement of information and document management practices
Expected Deliverables
- Fully structured and compliant project archive aligned with defined quality standards
- Up-to-date document management tools, including:
- Authorization matrix
- Work instructions and manuals
- Organized document structure
Requirements (Mandatory)
- Higher professional education (HBO) level or equivalent
- Proven experience working with Document Management Systems (DMS)
- Strong knowledge of digital archiving and information management
- Experience with document/information management tools and related ICT systems
- Experience in writing guidelines, procedures, or work instructions
- Proficiency in Dutch (spoken and written)
Preferred Qualifications
- Experience in large-scale infrastructure or civil engineering projects
- Knowledge of relevant regulations and frameworks (e.g., data protection, information governance)
- Experience with record management in Microsoft 365 SharePoint
Key Competencies
- Strong analytical and problem-solving skills
- Service-oriented and customer-focused mindset
- Hands-on and solution-driven approach
- Excellent communication and training skills
- High level of accuracy and attention to detail
- Proactive and self-driven
- Strong planning and organizational abilities
- Ability to work independently and take initiative
- Awareness of organizational context and stakeholder needs
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